Built for contract therapy agencies

Everything your practice needs — in one platform

TheraTrack replaces spreadsheets, text messages, and disconnected tools with a single HIPAA-compliant platform built specifically for contract therapy agencies.

How it works
From visit to payment — fully tracked
TheraTrack handles every step of your billing and operations workflow.
1
Therapist submits visit
Therapists log visits from any device — patient, facility, visit type, and rate.
2
Owner reviews & invoices
Generate professional invoices by agency with one click. Mark visits as invoiced.
3
Agency pays
Track payment status per invoice. Mark paid when funds arrive.
4
Therapist gets paid
Run payroll reports. Therapists submit invoices directly to admin.
Features
Built for how you actually work
Every feature in TheraTrack was designed around the real needs of contract therapy agencies.
Visit tracking
Submit and review visits across all facilities and therapists. Filter by date, agency, therapist, and status.
Agency invoicing
Generate PDF-ready invoices by agency and date range. Track sent, paid, and outstanding invoices.
Payroll management
See therapist pay vs agency billing at a glance. Track margins and mark payments as paid.
Scheduling & Route My Day
Therapists self-schedule visits and get an optimized daily route with live traffic and per-stop ETAs.
Credential tracking
Track licenses, insurance, CPR, and background checks. Get alerts before credentials expire.
Referral management
Send referral notifications to therapists via SMS. Track responses and acceptance status.
Internal messaging
Direct messaging between staff — no need for personal texts or third-party apps.
Built with HIPAA safeguards
Role-based access ensures therapists only see their own patients. Full audit log included.
Facility & patient management
Manage your full directory of facilities, agencies, and patients in one place.
Plans
Simple, transparent pricing
Two platforms built for contract therapy — one for agencies, one for independent clinicians.
For Agencies
Full access to all features · unlimited staff accounts
  • View and manage all visits across all therapists
  • Generate and track agency invoices
  • Run payroll reports and mark therapists paid
  • Manage facilities, patients, and therapist directory
  • Track credentials and compliance for the whole team
  • Send referral notifications via SMS
  • View full audit log
  • Invite and manage staff accounts
  • Message staff directly
  • Import Part B remittance directly from Medicare billing portals — no manual data entry
  • Compile year-end earnings per therapist for 1099 reporting — no manual tallying at tax time
TheraTrack Solo
For independent 1099 clinicians
  • Submit visits from any device
  • View their own visits and payment status
  • Generate and submit invoices to admin
  • Manage their own schedule
  • Upload and manage their credentials
  • View only their assigned patients (HIPAA)
  • Receive referral notifications
  • Message staff directly
  • Real route optimization for their day, not just a map
  • Go Mode — hands-free driving with voice control
  • Organize week — cuts driving without creating conflicts
  • Voice-dictated visit notes, sorted into their own templates
  • Referral intake by photo or screenshot, auto-filled
  • Recurring appointments and bulk patient import
  • Automatic mileage tracking with tax-ready exports
  • Rate cards and payment tracking by agency
  • Automated “on my way” and “running late” texts to patients
  • Calendar sync with Google, Apple, and Outlook
  • Compile year-end earnings — no manual tallying at tax time
Compare
TheraTrack Solo vs. ZigBuddy
Both built for home health clinicians. ZigBuddy is a great scheduling app. TheraTrack Solo is everything else too — at half the price.
Feature
TheraTrack Solo
ZigBuddy
Scheduling & Routing
Calendar & scheduling
✓
✓
AI route optimization
✓
✓
Drive Mode (hands-free)
✓
✓
Week optimizer
✓
✓
Calendar sync (Google, Apple, Outlook)
✓
✓
Billing & Pay Tracking
Earnings tracking by agency
✓
✓
Mileage tracking & tax exports
✓
✓
Invoice generation & submission to admin
✓
✗
Year-end earnings & 1099 reporting
✓
✗
Clinical Tools
Referral intake by photo, auto-filled
✓
✗
Credential management & expiry alerts
✓
✗
Voice-dictated visit notes
✓
✗
Automated patient texts (“on my way”)
✓
~ SMS templates only
Experience
No how-to videos needed to get started
✓
~ Video guide library required
HIPAA-aligned + BAA available
✓
✓

Feature comparison based on publicly available information as of 2026. ZigBuddy® is a registered trademark of ZigBuddy, Inc.

See it in action
Built for your whole team
Two platforms — one for agencies managing contract therapists, one for independent clinicians working on their own.
TT
TheraTrack 🔔
▦ Dashboard
💼 My workspace
🏢 Agency invoices
$ Payroll & invoices
👥 Team
📅 Schedule
✉ Referrals
💬 Messages
⚙ Settings
Welcome back, Marcus
Here's a summary of your activity
This month
18
Visits
Pending invoice
22
Visits
Recent visits
Margaret HollowayGolden HorizonPending
Robert SimmonsPrivate HomePending
Patricia NguyenAllied Home Health$85.00
TS
TheraTrack Solo
▦ Dashboard
💼 My workspace
📅 Schedule
✉ Referrals
💰 Payments
📊 Tax center
⚙ Settings
JR
James Rivera
Good evening, Scotty
Overview of your visits and earnings
Billed this month
$3,200
Collected this month
$2,800
$400 outstanding
Year-to-date
$28,500
4 companies
Mileage deduction YTD
$312.45
431 mi · $0.725/mi
Recent visits
Dorothy FlemingPrivate Home · Part BPending
Harold PorterCompassion First$90.00
See TheraTrack in action
Pick a time and we'll walk you through the platform in 15 minutes.
See TheraTrack in action
Pick a time and we'll walk you through the platform in 15 minutes.
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