Built for contract therapy agencies

Everything your practice needs — in one platform

TheraTrack replaces spreadsheets, text messages, and disconnected tools with a single HIPAA-compliant platform built specifically for contract therapy agencies.

How it works
From visit to payment — fully tracked
TheraTrack handles every step of your billing and operations workflow.
1
Therapist submits visit
Therapists log visits from any device — patient, facility, visit type, and rate.
2
Owner reviews & invoices
Generate professional invoices by agency with one click. Mark visits as invoiced.
3
Agency pays
Track payment status per invoice. Mark paid when funds arrive.
4
Therapist gets paid
Run payroll reports. Therapists submit invoices directly to admin.
Features
Built for how you actually work
Every feature in TheraTrack was designed around the real needs of contract therapy agencies.
📋
Visit tracking
Submit and review visits across all facilities and therapists. Filter by date, agency, therapist, and status.
🧾
Agency invoicing
Generate PDF-ready invoices by agency and date range. Track sent, paid, and outstanding invoices.
💰
Payroll management
See therapist pay vs agency billing at a glance. Track margins and mark payments as paid.
📅
Scheduling
Therapists self-schedule visits. Owners see a full team overview with frequency alerts.
🎓
Credential tracking
Track licenses, insurance, CPR, and background checks. Get alerts before credentials expire.
📨
Referral management
Send referral notifications to therapists via SMS. Track responses and acceptance status.
💬
Internal messaging
Direct messaging between staff — no need for personal texts or third-party apps.
🔐
Built with HIPAA safeguards
Role-based access ensures therapists only see their own patients. Full audit log included.
🏥
Facility & patient management
Manage your full directory of facilities, agencies, and patients in one place.
Roles
Designed for your whole team
TheraTrack has two roles — owners manage the practice, therapists manage their work.
Owner / Admin
Full access to all features
  • View and manage all visits across all therapists
  • Generate and track agency invoices
  • Run payroll reports and mark therapists paid
  • Manage facilities, patients, and therapist directory
  • Track credentials and compliance for the whole team
  • Send referral notifications via SMS
  • View full audit log
  • Invite and manage staff accounts
Therapist (1099 contractor)
Access to their own work only
  • Submit visits from any device
  • View their own visits and payment status
  • Generate and submit invoices to admin
  • Manage their own schedule
  • Upload and manage their credentials
  • View only their assigned patients (HIPAA)
  • Receive referral notifications
  • Message staff directly
See TheraTrack in action
Pick a time and we'll walk you through the platform in 15 minutes.

Ready to streamline your practice?

See TheraTrack in action or get started today. No contracts. Cancel anytime.

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